Users Management

In this section you learn how to register new users, change the information of already existing users and delete users. When creating a new user, IPBrick creates automatically an e-mail account and an individual work area (user drive space in the server) and a net logon in order to identify the user in the domain. After being installed, IPBrick creates by default one user and two groups. The created user has the login Administrator, this login can't be altered and the two groups are the Administrators and the General. The user with the Administrator login has a work area created in the Work Area 1. This user has special characteristics because he belongs to the Administrators group and is responsible for the management of some of the system's included sites and functions. Therefore he can never be removed.

The user registration is composed of the following fields:

• Name: User's name. Usually it's his first and last name;
• Login: User's identification to be used for any IPBrick authentication process.
• Server: Selection of the server where the user account shall be created. The user account stands for the hard drive space in the server where various user contents are stored, including an email folder, Windows profile and documents. If there are slave servers they are also listed.
• Work Areas: Partition of the server drive selected to create the account. The users should be distributed in an equitable way, in order to efficiently use the available space.
• Password: Password definition;
• Retype Password: Confirmation of the password;
• Quota: Value that limits the user hard drive space in the system. The unit os measurement is kilobytes. If you don't indicate a limit value, the user will have unlimited space to occupy.

At option Extra Options we can define other LDAP parameters for the users like :

• Employee Number;
• Department Number;
• Room Number;
• Phone extension;
• Employee type;
• Business category.

An example is present at Figure 3.11 and Figure 3.12

Figure 3.11: Users Management - Insert

Figure 3.12: Users Management - Extra LDAP parameters

! Attention:

• When inserting users, only use characters without accents for their name, login and e-mail address.
• Spaces, brackets, full stops, small and capital letters are possible in the Name field.
• You are not allowed to use spaces in the Login field. Avoid using capital letters.
• Every login has to be unique. There cannot be a login with the same name of a machine registered in IPBrick.
  

In order to modify some user information you have to click over the name (Figure 3.13).

Figure 3.13: Users Management - List

In the form where you change the user (Figure 3.15) you can see all fields that were defined when the user account was created. The only exception is the uidNumber which is an IPBrick user identification number. The password is not shown. All defined fields are editable with the exception of the login and uidNumber.

To remove a IPBrick user record:

• Click on the user name;
• In the generated page, besides from displaying user properties, you can also delete the user (Figure 3.14).

$\Rightarrow$ Note: The user's contents (personal files, profile, e-mails) are not eliminated when deleting his registration. They are moved to an administrative share called BackupX (X representing the number of the work area where the user was registered, 1 or 2). Only members of the Administrators group have access to this share from any Windows station. Therefore they have to do the following:

• Press the keys [Win]+[R] at the same time
• Write \\ipbrick\backup1 and press the "OK" button.

All folders and files deleted in these administrative shares are finally eliminated in IPBrick.

Figure 3.14: Users Management - Operations

Figure 3.15: Users Management - Modify